The volunteer schedule has been posted on our website. While we recognize that not everyone got their first or even second choice, the reality is that with 102 families to accommodate, this was not a simple task. Please note that the schedule is set. There will be no changes made, except to fill the empty spaces.
The responsibilities for each job are attached. Please make sure to familiarize yourself with the duties prior to showing up for your shift. Please note, timekeepers and convenors will be given training prior to the first game. Please present yourself to the canteen 30 minutes prior to the start of the game to meet your trainer.
It is your responsibility to check to see when you are scheduled, and to be there to complete your commitment. If you are unable to be present to complete your assignment, it is your responsibility to find a replacement and to send an email to info@vikingsgatineau informing is of your replacement at least 24 hours in advance. Failure to appear will result in the forfeiture of your $100 bond.
If your name does not appear on the schedule, and you intended to volunteer, please send an email to email@example.com before Friday and we will find you a job. If you are not interested in volunteering, and would like to forfeit your bond, feel free to let us know that as well.
Leith & Claude
1. Stick Crew
- There are 3 volunteers per level (i.e. 3 for Tyke, 3 for Mosquito and 3 for Peewee) for each home game.
- The volunteer must commit to all 4 home games.
- The volunteer must be present on the field 20 minutes before the start of the game to meet with the referee and receive instructions.
- The job of stick crew is to mark the position of the ball, the downs, the number of yards to a first down, and the line of scrimmage for each play. The role is well explained online in Annex C of the NCAFA Constitution.
2. Field Setup
- The volunteers must arrive at the Clubhouse one hour before the start of the first game (usually a Tyke game).
- The volunteers commit to the 4 home games. Their tasks include :
- Placing the protective covers on the goal posts;
- Ensure that the sticks and chains are on the side of the field at least 30 minutes before the start of the game;
- Move all canteen supplies from the Clubhouse (food, tents, tables, coolers, bbq, propane tanks) to the field. Set up the canteen, following the direction of the canteen manager.
- Set out the field markers, etc for marking the end zone and the size of the field. After the Tyke game, the field will need to be resized for the other games.
3. Field Clean up
- After the last game of the day, usually the Peewee game, collect all on field markers, banners, padding and place in the storage room under the stands.
- Help to take down the canteen and assist in returning all equipment and stock to the Clubhouse.
- Ensure that the field surface is clean (i.e. no stray water bottles);
- Do not leave until everything is clean and properly stored
- The volunteer commits to all 4 home games.
- There is one timekeeper per level. They commit to all 4 home games.
- Keep time during the game, following the referees instructions. The league rules for keeping the time can be found in the NCAFA constitution
- There will be 2 volunteers in the canteen during the first game of the day, and 5 for the second and 4 for the third games of the day.
- Specific roles are assigned by the canteen manager at the start of the game. Examples of tasks include bbqing, handling cash, getting drinks/chips, etc.
- Volunteers commit for 2 out of 4 home games.
- Each team will have at least 2 convenors, preferably 3. Given the nature of the task, the volunteer commits for the entire season (8 games).
- Their tasks are:
- Exchange game sheets with the opposition convenor 15 minutes before the start of the game. Team rosters are printed on the game sheets;
- Liaise between the Vikings coaching staff and the opposition coaching staff. Convenors speak only to each other and not to their opposition coaches;
- Ensure that players get the minimum number of plays per half as prescribed by NCAFA (4 per half at Tyke and Mosquito, and 3 per half at Peewee);
- At the end of the first and third quarter, report to the other teams convenor on players still needing plays to reach their minimum. Advise the convenor when their offence/defence/team are ‘clear’
- • Rules for convening NCAFA games can be found on the NCAFA website in appendix E: http://ncafa.ca/documents/official/ncafa-constitution-2015-final.pdf
7. Washing team jerseys
- There are 2 volunteers per team (1 at Tyke);
- The volunteers MUST wash the jerseys according to the instructions given – jerseys may NOT go in a dryer;
- The volunteer must return the jerseys at the beginning of each match, and collect them at the end of each match.
- Volunteers must commit to the entire season (8 games)
- After consulting with the trainer at their level, the volunteer will bring ice to every game.
- Collect the bucket, bibs, tickets from the canteen at the start of the game.
- Start selling immediately and until the end of the 3rd quarter.
- Draw for the winner in the 4th quarter.
- Winner gets 50%. The other 50% goes into the chashbox in the canteen and is recorded in the notebook.
|Task||Home Game #1||Home Game #2||Home Game #3|
|September 5th||September 12th||October 24th|